Role & Responsibilities:
- Managing all personal records of the Director and his family members.
- Maintaining all confidential information of the Director and his family members.
- Manage all business and personal contacts for the Directors and respective Departments in an easily retrievable database.
- Manage and build rapport with concern people in organisations and forums nationally and internationally for local chapters – viz., YPO etc.
- Timely renewal and new subscriptions of all magazines plus new upcoming tyre-rubber related online websites.
- Planning and scheduling of meetings / appointments internal and external
- Welcoming Director’s guest and arranging and planning for the required sitting arrangements and refreshments etc.
- Coordinating and organizing all personal engagements of the Directors
- Handling all post related to The Director and his family members.
- Payment, recording, maintenance and follow up of all bills of The Director and his family members.
- Responsible for Multiple task of Group of companies
- Responsible to perform task assign by Director/Management
Communication:
- With all Internal and External sources on behalf of the Director and his family members.
- Preparing MOM for the meetings and following up for the action plan and compliance for the respective Executives’.
- Follow up on tour plans, objectives and reports with respective traveling Executives.
- Coordinating internal HOD meetings and following up for status of minutes of previous meeting.
Travel:
- Arranging for ticketing for national and international travel as required.
- Co-ordination with travel agency for VISA approvals.
- Booking economical accommodations at various destinations.
- Arranging for local conveyance at various destinations.
- Clearing travel / hotel bills for payment.
